Managing Vehicles and Drivers

Remember that even if your company does not operate a commercial fleet, if you have employees who drive for you in company vehicles or their own, you have some risk exposure. Vet your drivers carefully. Require at least annual review of their MVR’s (motor vehicle records) and ideally, require that they voluntarily report to you any vehicle violations that they receive on the off-time. If employees use personal vehicle for company business – even something as seemingly benign as driving to a store to pick up supplies – their vehicle insurance coverage should be of interest to you. Ensure that vehicles, whether company-owned or not – have adequate liability and medical coverage especially.

Ensure that vehicles are property inspected and maintained and that vehicle work orders and safety inspection records are retained. Outfit vehicles with incident response accessories such as your vehicle insurance information, as well as instruction on how to respond to a vehicle incident. Train drivers on expected and required performance including restrictions and/or prohibitions on distracted driving or using a cell phone while behind the wheel. Set forth firm criteria to help you assess driver performance and identify when they are not meeting performance criteria and also when you may need to provide remedial training or even prohibit (or not hire) risky drivers. These are just a few tips. Ask us how we can help you better manage vehicle fleets and your drivers.


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